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Sample Roof Certification PDF Template

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The Sample Roof Certification form serves as an essential document for homeowners, contractors, and financial institutions involved in real estate transactions. This certification must be presented on the letterhead or invoice of a licensed roofing contractor, ensuring that it includes critical information such as the contractor's name, address, telephone number, and license number. The form explicitly states that the roof is certified, warranted, or guaranteed to be moisture-proof for a minimum of two years. It references an inspection conducted by a qualified roofer, confirming that any necessary repairs have been completed in a workmanlike manner. The inspector's assessment is based on visible elements observed during a physical inspection of the roof surface, which means that only apparent issues are addressed. Importantly, the certification clarifies that the inspector has no vested interest in the property or the parties involved in the transaction, maintaining objectivity. While the roof is deemed satisfactory and free from leaks, the form also outlines limitations, noting that severe weather and unforeseen issues—such as damage from foot traffic or natural disasters—are not covered. Additionally, the certification applies solely to the livable area of the home, excluding any patio covers or porches. This comprehensive overview of the Sample Roof Certification form highlights its significance in safeguarding the interests of all parties involved in property transactions.

Common mistakes

  1. Incomplete Contractor Information: Failing to include all required details about the roofing contractor can lead to issues. The form must have the contractor’s name, address, telephone number, and license number clearly stated.

  2. Omitting Certification Language: The certification must explicitly state that the roof is certified, warranted, or guaranteed to be moisture proof for a minimum of two years. Leaving out this wording can invalidate the certification.

  3. Insufficient Property Address: The address of the property being certified must be included. Without this information, it is unclear which property the certification applies to, potentially causing confusion.

  4. Neglecting to Sign and Date: The form must be signed and dated by the contractor. Failing to do so can render the certification incomplete and unenforceable.

Misconceptions

Here are seven common misconceptions about the Sample Roof Certification form:

  • It guarantees a roof will never leak. The certification only states that the roof is moisture proof for a minimum of two years, not that it is impervious to all leaks forever.
  • All types of roofs are covered. The certification specifically applies to livable areas and does not include patio covers or porches.
  • Any contractor can provide a certification. The certification must be issued on a licensed roofing contractor’s letterhead or invoice, ensuring that the contractor is qualified and recognized by the state.
  • Inspections are thorough and comprehensive. The inspector only assesses visible elements of the roof while walking on its surface. Hidden issues may not be detected during this limited inspection.
  • Weather-related damage is covered. The certification explicitly states that severe weather or unforeseen problems, such as damage from foot traffic or natural disasters, are not included.
  • The certification is valid indefinitely. The roof is certified for a specific period of two years, after which the certification expires.
  • Buyers can rely solely on the certification for roof condition. While the certification provides some assurance, it is advisable for buyers to conduct their own inspections or seek additional evaluations.

Sample Roof Certification - Usage Guide

Filling out the Sample Roof Certification form is an important step in confirming the quality of the roofing work done. Once you have completed the form, it can be provided to the relevant parties involved in the transaction. Follow the steps below to ensure that all necessary information is included accurately.

  1. Obtain the Form: Ensure you have the Sample Roof Certification form ready, preferably printed on your company's letterhead or invoice.
  2. Fill in Your Company Information: Write your company name, address, telephone number, and state roofing license number at the top of the form.
  3. Enter the Property Address: In the section labeled "Re:", clearly state the address of the property for which the roof is being certified.
  4. Describe the Inspection: Include a brief statement about the inspection and repairs completed, noting that they were done in a workmanlike manner.
  5. State the Condition of the Roof: Clearly indicate that the roof covering is in satisfactory condition with no evidence of leaks.
  6. Certify Your Interest: Write a statement confirming that you have no present or prospective interest in the property or any involved parties.
  7. Provide Certification Details: State that the roof is certified, warranted, or guaranteed to be moisture proof for a minimum of two years.
  8. Include Limitations: Mention that severe weather and unforeseen problems are not covered by the certification, and clarify that it does not apply to patio covers or porches.
  9. Sign and Date the Form: Finally, sign and date the form, and include your title for authenticity.

Dos and Don'ts

When filling out the Sample Roof Certification form, it is important to follow certain guidelines to ensure accuracy and compliance. Here are seven things to do and not to do:

  • Do use a licensed roofing contractor’s letterhead or invoice for the certification.
  • Do include the contractor’s name, address, telephone number, and license number.
  • Do clearly state that the roof is certified, warranted, or guaranteed to be moisture-proof for a minimum of two years.
  • Do ensure that the inspection is performed by a qualified roofer employed by the firm.
  • Don't forget to include the address of the subject property in the certification.
  • Don't ignore the limitations of the certification regarding severe weather or unforeseen issues.
  • Don't apply the certification to patio covers or porches; it only applies to livable areas.

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Key takeaways

When filling out and using the Sample Roof Certification form, it is crucial to ensure accuracy and compliance with the specified requirements. Here are five key takeaways to keep in mind:

  • Use Licensed Contractor Letterhead: The certification must be printed on the letterhead or invoice of a licensed roofing contractor. This establishes credibility and ensures that the certification is valid.
  • Include Essential Information: The form must contain the contractor's name, address, telephone number, and license number. This information is vital for verification purposes.
  • Specify the Property Address: Clearly state the address of the property being certified. This helps in identifying the specific location for which the roof certification applies.
  • Understand the Certification Scope: The certification guarantees that the roof is moisture-proof for a minimum of two years. However, it does not cover damages from severe weather or issues related to foot traffic, skylights, or attached structures.
  • Ensure Objectivity: The inspector must declare that they have no financial interest in the property or parties involved. This statement is crucial for maintaining the integrity of the certification.

By following these guidelines, you can ensure that the Sample Roof Certification form is filled out correctly and serves its intended purpose effectively.