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When it comes to buying or selling a vehicle, ensuring accurate mileage disclosure is crucial for both parties involved. The Notarized Odometer Statement form serves as an essential document in this process, providing a legally recognized record of a vehicle's mileage at the time of transfer. This form includes key details such as the vehicle's make, model, and Vehicle Identification Number (VIN), along with the verified mileage. It also requires the signature of a notary public, who confirms the identity of the registered owner and attests to the accuracy of the information provided. By utilizing this form, buyers can protect themselves from potential fraud, while sellers can demonstrate transparency in their transaction. Completing this statement is not just a formality; it is a critical step in ensuring a smooth and lawful transfer of ownership. The importance of this document cannot be overstated, as it safeguards the interests of both the buyer and seller in the vehicle sale process.
Common mistakes
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Failing to fill in all required fields. Each section of the form must be completed to ensure validity.
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Providing incorrect mileage. The mileage recorded must accurately reflect the vehicle's current odometer reading.
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Neglecting to include the vehicle identification number (VIN). This number is crucial for identifying the vehicle.
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Not having the form notarized. A signature without a notary's verification will render the document invalid.
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Using an outdated version of the form. Ensure you are using the most current version to avoid issues.
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Leaving out the date of notarization. This date is important for the legal validity of the document.
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Forgetting to sign the form. The owner's signature is essential for the document to be recognized.
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Providing incomplete information about the vehicle's make and model. Full details are necessary for proper identification.
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Not verifying the notary's commission. Ensure the notary is authorized to perform notarizations in your state.
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Overlooking the notary's commission expiration date. This must be current to ensure the notarization is valid.
Misconceptions
Misconceptions about the Notarized Odometer Statement form can lead to confusion for both buyers and sellers in vehicle transactions. Here are seven common misunderstandings:
- Notarization is optional. Many people believe that notarization is not necessary for an odometer statement. In fact, in many states, a notarized odometer disclosure is required to ensure the accuracy of the mileage reported.
- Any notary can complete the form. Some assume that any notary public can notarize any document. However, notaries must be familiar with the specific requirements for vehicle transactions in their state.
- The form is only for used vehicles. There is a misconception that the odometer statement is only needed for used cars. New vehicles also require odometer disclosures to prevent fraud.
- Odometer statements are only for private sales. Many think that notarized odometer statements are only necessary for private sales. However, dealerships also must provide these disclosures to comply with state regulations.
- The mileage must be exact. Some believe that the mileage reported must be exact to the mile. While accuracy is important, rounding to the nearest mile is generally acceptable.
- Once notarized, the document cannot be changed. People often think that once a notarized document is signed, it cannot be altered. In reality, if there are errors, a new statement can be issued, but it must be properly notarized again.
- Notarization guarantees the accuracy of the mileage. Lastly, many think that notarization serves as a guarantee of the mileage's accuracy. Notaries verify the identity of the signer, not the truthfulness of the mileage reported.
Understanding these misconceptions can help individuals navigate the process of vehicle transactions more effectively.
Notarized Odometer Statement - Usage Guide
After completing the Notarized Odometer Statement form, you will need to submit it as part of your vehicle transaction. Ensure that all information is accurate and that the form is properly notarized before proceeding with any title transfer or sale.
- Begin by entering your name as the Notary Public in the first blank space.
- Fill in the state where you are acting as a Notary Public in the second blank space.
- Next, write the county where you are notarizing the document in the third blank space.
- In the fourth blank, record the verified mileage of the vehicle in miles.
- Enter the year of the vehicle in the fifth blank space.
- Fill in the make of the vehicle in the sixth blank space.
- Provide the model of the vehicle in the seventh blank space.
- In the eighth blank, write the Vehicle Identification Number (VIN).
- Enter the name of the vehicle owner in the ninth blank space.
- Write the date of notarization in the tenth blank space, using the format of the day and month.
- Have the vehicle owner sign their name in the space provided for the owner's signature.
- As the Notary Public, sign your name in the designated area.
- Finally, fill in the expiration date of your commission in the last blank space.
Dos and Don'ts
When filling out the Notarized Odometer Statement form, there are important dos and don'ts to keep in mind. Here’s a helpful list:
- Do ensure all information is accurate and complete before submission.
- Do verify the mileage reading is correct and matches the vehicle's odometer.
- Do sign the form in the presence of a notary public.
- Do provide your full name and the vehicle's details clearly.
- Don't leave any blank spaces; fill in every required field.
- Don't forget to check the expiration date of the notary's commission.
- Don't rush through the process; take your time to ensure everything is done correctly.
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Key takeaways
When filling out and using the Notarized Odometer Statement form, consider the following key takeaways:
- Accurate Information: Ensure that all vehicle details, including the year, make, model, and VIN, are filled out accurately to avoid any discrepancies.
- Personal Verification: The notary public must personally verify the mileage stated on the form. This step is crucial for the document's validity.
- Owner's Presence: The vehicle's registered owner must be present during the notarization process to confirm their identity and ownership.
- Evidence of Identity: The notary will require satisfactory evidence of the owner's identity, such as a driver's license or other government-issued ID.
- Completion Date: Fill in the date of the notarization accurately, as this may be important for legal records and future transactions.
- Expiration of Notary Commission: Be aware of the notary's commission expiration date, as this affects the validity of the notarization.