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Da 1380 PDF Template

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The DA Form 1380, officially titled the Army Reserve Record of Individual Performance of Reserve Duty Training, serves a crucial role in documenting the training and duties performed by soldiers in the Army Reserve. This form is essential for tracking individual performance during both paid and non-paid inactive duty training, which includes a variety of activities outside the typical battle assembly. Each month, units must prepare this form to report on a soldier's training, ensuring compliance with Army regulations outlined in AR 140-185. The form captures key details such as the soldier's name, assigned organization, and specific duties performed, along with the dates and hours of service. It also requires verification from an officer who has knowledge of the duties performed. This verification process is critical for ensuring that soldiers receive the appropriate retirement points for their service. Moreover, the DA Form 1380 must be submitted to the appropriate records manager and processed for pay or retirement points by the end of each duty month. By following these procedures, the form helps maintain accurate records of service and supports the professional development of Army Reserve personnel.

Common mistakes

  1. Failing to include the complete address for the Reporting Agency in item 2. This can lead to processing delays.

  2. Not specifying the Anniversary Year Ending Date in item 3, which is crucial for record-keeping purposes.

  3. Omitting the Last Name, First Name, and Middle Initial in item 5. Accurate identification is essential for proper documentation.

  4. Neglecting to check the appropriate box in item 9 to indicate the type of duties performed. This oversight can result in incorrect classifications.

  5. Providing incomplete or incorrect information in column a, b, or c of item 9. Each entry must accurately reflect the duty performed, hours worked, and retirement points earned.

  6. Failing to provide a documentary authority in item 9 when applicable. This is necessary to validate the reported training.

  7. Not entering the complete designation and address of the Records Manager in item 4. This information is critical for proper submission.

  8. Forgetting to include the signature of the officer in item 11. This signature is a verification of the duties performed.

  9. Submitting the form after the last day of the duty month. Timely submission is vital for accurate processing of pay and retirement points.

  10. Not filing the completed form according to AR 25-400-2 and failing to submit it to the Soldier's AMHRR as required. Proper filing ensures compliance with record-keeping regulations.

Misconceptions

Misconception 1: The DA 1380 form is only for active duty personnel.

This form is specifically designed for Army Reserve members. It documents their performance of reserve duty training, regardless of their active duty status.

Misconception 2: The DA 1380 must be submitted immediately after training.

The form should be prepared by the last day of each duty month. This allows for accurate reporting of all training conducted during that month.

Misconception 3: Only the soldier can complete the DA 1380.

While the soldier provides necessary information, the form must be verified and signed by an officer who has knowledge of the duties performed.

Misconception 4: The DA 1380 is not necessary for non-paid training.

This form is essential for documenting both paid and non-paid inactive duty training. It ensures that soldiers receive appropriate retirement points for their service.

Misconception 5: The DA 1380 is a one-time submission.

It must be submitted for each month of training. Regular submission is necessary to keep accurate records of training and retirement points.

Misconception 6: There is no need to cite authorization on the DA 1380.

Each entry on the form requires citation of the appropriate documentary authority. This ensures compliance with Army regulations.

Misconception 7: The DA 1380 can be filed anywhere within the unit.

Once validated, the form must be filed according to Army regulations. It should be submitted to the Soldier's official records, ensuring proper documentation.

Misconception 8: The DA 1380 is only for training conducted on base.

This form covers training conducted in various locations, including off-base training and professional development events. It captures all relevant duty performed by the soldier.

Da 1380 - Usage Guide

Completing the DA Form 1380 is an essential step for documenting an individual's performance of reserve duty training. Following the steps below will help ensure that the form is filled out correctly and submitted on time.

  1. Begin by entering the date at the top of the form.
  2. In the FROM section, provide the name of the reporting agency along with its ZIP code.
  3. For the ANNIVERSARY YEAR ENDING DATE, enter the date in MM/DD format.
  4. In the TO section, write the complete designation and address of the records manager, including the ZIP code.
  5. Fill in the LAST NAME, FIRST NAME, and MIDDLE INITIAL of the individual.
  6. In the GRADE and BRANCH sections, provide the appropriate information as required.
  7. In the INDIVIDUAL'S ASSIGNED ORGANIZATION field, enter the organization name if it differs from the office of the addressee.
  8. In the TYPE OF DUTIES section, check the applicable box to indicate the type of duty performed.
  9. For Column a, list the date (day, month, year) for each duty day.
  10. In Column b, enter the total number of hours for each duty day.
  11. For Column c, provide the Paid (P) or Non-Paid (N) code followed by the correlating retirement point credits earned.
  12. In Column d, describe the location, nature of duties, training, or instruction performed.
  13. In the TYPED NAME, GRADE AND POSITION section, enter the name and title of the officer who has knowledge of the duties performed.
  14. The officer must sign in the SIGNATURE OF OFFICER field to validate the information provided.
  15. Finally, ensure that the form is submitted to the appropriate channels for processing, depending on whether the duties were paid or non-paid.

Once completed, the DA Form 1380 should be submitted by the last day of each duty month. This timely submission is crucial for processing retirement points and ensuring that all records are accurately maintained. Following these steps will help facilitate a smooth completion process.

Dos and Don'ts

When filling out the DA Form 1380, there are specific actions to take and avoid. Adhering to these guidelines ensures accuracy and compliance with military regulations.

  • Do: Complete the form by the last day of each duty month to ensure timely submission.
  • Do: Enter the full name and address of the records manager accurately in Item 4.
  • Do: Check the appropriate box in Item 9 to indicate the type of duty performed.
  • Do: Provide a detailed description of duties and training in Item 9, Column d.
  • Do: Ensure the responsible officer signs the form in Item 11 to validate the reported duties.
  • Don’t: Leave any required fields blank; this may delay processing.
  • Don’t: Submit the form without verifying the accuracy of the reported hours and retirement points.

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Key takeaways

  • Complete the DA Form 1380 by the last day of each duty month. This ensures timely submission for pay or non-paid retirement points.

  • Include the full name and address of the records manager in the designated area. This is crucial for accurate processing.

  • Check the appropriate box in item 9 to indicate the type of duty performed. Be specific about the nature of the training or instruction.

  • Document the dates and hours of duty in column a and b accurately. This information is essential for calculating retirement points.

  • Have the responsible officer sign the form. Their signature verifies the accuracy of the reported duties.

  • Submit the completed form to the appropriate pay channel or AHRC. Ensure this is done by the last day of each duty month.

  • File the validated form according to AR 25-400-2 after it has been processed. This helps maintain accurate records for the soldier.