Da PDF Template

1. Failing to include the Hand Receipt Annex number. This number is essential for tracking and accountability.

2. Not specifying the end item stock number. This detail is crucial for identifying the items being accounted for.

3. Leaving out the quantity of items. Each entry should clearly state how many of each item is being received or transferred.

4. Incorrectly entering the condition codes when applicable. These codes help assess the state of the items and are important for inventory management.

5. Overlooking the need for an Accounting Requirements Code (ARC) when filling out the Hand Receipt Annex/Components Receipt section. This code is necessary for proper accounting.

6. Using outdated forms. Always ensure that the most current version of the DA form is being utilized, as older editions may not be valid.

7. Neglecting to sign and date the form. A signature is required to validate the receipt and acknowledge responsibility for the items listed.

Understanding the DA Form can be challenging, especially with the various misconceptions surrounding it. Here are nine common misunderstandings about the DA Form, specifically the DA Form 2062, along with explanations to clarify each one.

1. It is only used by the military. Many people believe that the DA Form 2062 is exclusively for military use. In reality, it can also be utilized by civilian agencies and organizations that manage government property.
2. All items listed must be physically present. Some think that every item on the form needs to be physically accounted for at the time of filling it out. However, the form can also be used to document items that are on order or in transit.
3. It is a one-time use form. There is a misconception that the DA Form 2062 can only be completed once. In fact, it can be updated and reused as needed to reflect changes in inventory or conditions of items.
4. Only one person can sign the form. Some believe that only the individual responsible for the items can sign the DA Form 2062. However, multiple signatures may be required for accountability, especially in larger units or organizations.
5. It does not require training to fill out. Many think that anyone can complete the DA Form 2062 without any prior knowledge. In truth, training is often necessary to ensure accurate completion and understanding of the responsibilities involved.
6. It is the same as a property book. Some confuse the DA Form 2062 with a property book. While both documents relate to property accountability, the DA Form 2062 is specifically a hand receipt that shows who is responsible for certain items.
7. It is only relevant for equipment. There is a misconception that the DA Form 2062 is only applicable to equipment. In reality, it can also be used for other items, such as furniture and supplies.
8. Filling it out is a simple task. Many believe that completing the form is straightforward. However, it requires careful attention to detail to ensure all information is accurate and complies with regulations.
9. It can be disregarded if items are lost. Some individuals think that if items are lost, the DA Form 2062 can simply be ignored. This is incorrect; proper procedures must be followed to report and document lost items.

By addressing these misconceptions, individuals can better understand the importance and proper use of the DA Form 2062 in managing property accountability.

When filling out the DA Form, it's important to follow certain guidelines to ensure accuracy and compliance. Here’s a helpful list of what to do and what to avoid:

• Do double-check all entries for accuracy.
• Do use clear and legible handwriting or type the information.
• Do include all required information, such as the hand receipt annex number.
• Do keep a copy of the completed form for your records.
• Do follow any specific instructions provided for the type of hand receipt you are completing.
• Don't leave any fields blank unless instructed to do so.
• Don't use abbreviations that might confuse the reader.
• Don't forget to sign and date the form where required.
• Don't submit the form without reviewing it for errors.

By adhering to these guidelines, you can help ensure that the DA Form is filled out correctly and efficiently.

When filling out and using the DA Form, keep the following key points in mind:

• Understand the Purpose: The DA Form is primarily used for tracking and documenting the transfer of government property.
• Complete All Required Fields: Ensure that all sections, including hand receipt numbers and item descriptions, are filled out accurately.
• Use Correct Codes: Enter appropriate codes for condition and accounting requirements to avoid discrepancies.
• Be Mindful of Quantity: Double-check the quantity of items listed to ensure they match the physical inventory.
• Maintain Copies: Keep a copy of the completed form for your records, as it serves as proof of receipt and accountability.
• Follow Instructions: Adhere to guidelines provided in DA PAM 710-2-1 to ensure compliance with Army regulations.
• Review Regularly: Regularly review the hand receipt to ensure all items are accounted for and update as necessary.