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The 104 R form, also known as the Planned Academic Program Worksheet, plays a crucial role in the Army Senior ROTC program. Designed to facilitate the administration and management of selected students pursuing commissioning in the Army, this form is essential for ensuring that candidates meet the established public law requirements for their remaining academic years. The form collects vital information, including the student’s name, academic major, credit hours, and grade point average. It also requires details about the courses the student plans to take, helping to create a clear academic roadmap. By outlining the necessary credits and grades, it assists both the student and the institution in tracking academic progress. Moreover, the form emphasizes the importance of voluntary disclosure, as the information provided directly impacts a student’s eligibility for acceptance and continuation in the program. With its structured format, the 104 R form not only aids in compliance with Army regulations but also serves as a tool for students to visualize their academic journey toward graduation.
Common mistakes
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Incorrect Personal Information: Failing to accurately fill in the student's name, academic major, or other personal details can lead to significant delays in processing.
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Missing CIP Code: Not providing the correct Classification of Instructional Programs (CIP) code can result in confusion regarding the academic program and its requirements.
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Inaccurate Credit Hours: Listing incorrect credit hours or failing to account for transfer credits can misrepresent a student's academic standing and progress toward their degree.
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Omitting Course Information: Leaving out details such as course numbers, titles, or grades for any term can create gaps in the academic record that need to be rectified later.
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Failure to Initial and Date: Not having the student initial and date beside each term indicates a lack of acknowledgment of counseling, which is a required step in the process.
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Ignoring the Review Section: Neglecting to confirm whether all courses listed are required for degree completion can lead to misunderstandings about graduation requirements.
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Signature Issues: Not obtaining the necessary signatures from the student and the registrar can render the form invalid, delaying the student's academic progress.
Misconceptions
Misconceptions about the 104 R form can lead to confusion for students and their advisors. Here are seven common misunderstandings:
- The 104 R form is only for ROTC students. While primarily used by ROTC students, it can also assist academic advisors in tracking any student's academic plan.
- Filling out the form is optional. In reality, submitting this form is often a requirement for students wishing to remain in the ROTC program.
- The form is only concerned with grades. It also tracks credit hours, course titles, and overall academic progression, not just grades.
- Once submitted, the form cannot be changed. Students can update their information if their academic plans change, as long as they follow the proper procedures.
- The 104 R form is only relevant at the beginning of the academic year. It should be reviewed and updated regularly to reflect any changes in the student's academic situation.
- All courses listed on the form will count towards the degree. Only courses that meet the institution's requirements will be counted, so students must verify this with their advisors.
- Students do not need to understand the form. It is crucial for students to grasp the details of the 104 R form, as it impacts their academic and ROTC standing.
Understanding these misconceptions can help students navigate their academic journey more effectively.
104 R - Usage Guide
Filling out the 104 R form is an important step in the Army Senior ROTC program. It requires careful attention to detail and accurate information regarding your academic plans. Follow these steps to ensure that you complete the form correctly.
- Provide Your Personal Information: Enter your full name in the format of LAST, FIRST, MI.
- Specify Your Academic Major: Write down your major along with the corresponding CIP code.
- Enter the Date: Fill in the date when you are completing the form using the MM/DD/YYYY format.
- List Your Academic School: Indicate the name of the institution where you are enrolled.
- Detail Your Credit Hours: Write the total number of credit hours required for your degree.
- Provide Your GPA: Fill in your current GPA, including cumulative GPA if applicable. Select whether you are on a semester or quarter system.
- Identify the Term and Courses: For each term, list the year, course number, course title, credit hours, and grades achieved. Repeat this for all relevant terms.
- Initial and Date: Have the student initial and date beside each term to confirm counseling has occurred.
- Review Required Courses: Confirm whether all courses listed are required for your degree completion. Answer YES or NO and note any exceptions on the back of the form.
- Sign the Form: The student must sign and date the form. Ensure that the registrar or certifying official also signs and dates it.
- Complete the Statement of Understanding: Both the cadet and the professor of military science must sign the statement of understanding, confirming the academic program's structure and requirements.
After completing the form, review all entries for accuracy. It is crucial to ensure that all required signatures are obtained. Submit the form as directed by your ROTC program coordinator. This will help facilitate your academic planning and ensure compliance with program requirements.
Dos and Don'ts
Do's
- Provide accurate and complete information in all sections of the form.
- Double-check the academic major and CIP code for correctness.
- Ensure all course titles and credit hours are listed clearly and accurately.
- Have the student initial and date beside each term to confirm counseling.
- Review the courses required for degree completion before signing.
- Keep a copy of the completed form for your records.
Don'ts
- Do not leave any sections blank unless instructed.
- Avoid using abbreviations or unclear terms that may confuse reviewers.
- Do not forget to sign and date the form where required.
- Never submit the form without verifying all information is accurate.
- Do not ignore the privacy statement; understand its implications.
- Do not assume information from previous forms is still valid without confirmation.
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Key takeaways
Here are some key takeaways for filling out and using the 104 R form:
- Purpose: The 104 R form helps manage the Army Senior ROTC program by outlining a student's academic plan.
- Voluntary Information: Providing information is voluntary, but it is crucial for determining eligibility in the ROTC program.
- Student Details: Be sure to fill in the student’s name, academic major, and school accurately.
- Academic Progress: List all courses, credit hours, and grades to reflect the student’s academic progression.
- Review Requirements: Confirm that all listed courses are required for degree completion. Indicate any exceptions clearly.
- Signatures Needed: Ensure both the student and a certifying official sign the form to validate the information provided.
- Submission: Submit the completed form by the required deadline to avoid any delays in program processing.